Xero

Xero is the default for small property businesses across the UK, Australia and New Zealand, and its bank reconciliation is the feature people actually use. The screen is well designed. It is also a queue that only ever grows.

The hard part is never the mechanics, it is the memory. A £180 payment to a name you half recognise, six weeks ago — was that the plumber at Church Street or the one at Mill Lane? Getting it wrong means the per-property numbers you rely on quietly stop being true.

Connecting Xero puts that context where the reconciliation is. ProhostAI knows what was happening at which property on which date, so a transaction can be matched to the job that caused it. Invoices to owners can be raised from the same knowledge, and questions about the accounts answered without opening them.

Once Xero is connected, ProhostAI works with your accounts in plain language.

Read

• Answer from the accounts Get real figures on spend, income and what is outstanding. "What is still unpaid from last month?"
• Review the bank feed Look at unreconciled transactions with the operational context that explains them.

Create & update

• Raise invoices Create owner or client invoices from what actually happened that month.
• Record bills and expenses Enter supplier costs against the right property as they occur.

Xero connects through OAuth, so ProhostAI never sees your password and you can revoke access from Xero at any time.

1. Open ProhostAI and go to Settings → Connections.
2. Search for Xero and select Connect.
3. Sign in to Xero, choose the organisation and approve the permissions.
4. Ask what is outstanding to confirm the connection works.

• Xero stays the system of record. Your chart of accounts and tax settings are unchanged.
• If you run several Xero organisations, connect the right one — each is separate.
• Tracking categories are the usual way to attribute costs per property. Decide that before pushing many entries through.
• Revoking ProhostAI in Xero’s connected-apps settings ends access immediately.