Google Drive

Google Drive is where most small property teams quietly keep their operating manual. Not in one document — in forty, spread across folders named after properties, years, and whoever set them up. That works right up until somebody needs an answer quickly and the person who knows the folder structure is asleep.

Once Drive is connected, ProhostAI reads it on request. Ask what the cancellation terms are on a particular owner agreement and the AI opens that agreement and tells you, rather than guessing from a summary somebody typed into the app months ago. The document stays the source of truth, which means updating the document is all you have to do to update the answer.

Because Drive holds Docs and Sheets as well as files, this covers more than storage. A rate sheet, a cleaning checklist, an owner statement — anything the AI can read, it can answer from, and anything it produces can be written back into the same folder for the rest of the team.

Once Google Drive is connected, ProhostAI works with it in plain language. There is no Drive screen inside the app — you ask, and the AI does it.

Read

• Search the whole Drive at once Find a document by name or by what is in it, across every folder the connected account can see. "Find the owner agreement for the Bondi apartment."
• Answer from the document itself The AI opens the file and replies from its contents, so guests and owners get what the paperwork actually says. "What is the cancellation window in that agreement?"
• Read Docs and Sheets Pull figures out of a spreadsheet or a section out of a doc without exporting anything first.

Create & update

• File documents where they belong Save a contract, receipt or photo into the right property folder. "Put this signed agreement in the Bondi folder."
• Create and update files Draft a document or append to an existing sheet — a maintenance log, an expense row — straight from the conversation.
• Share with the right people Produce a share link for an owner, a cleaner or a contractor without opening Drive.

Google Drive connects through Google OAuth, so ProhostAI never sees your password and you can revoke access from your Google account at any time.

1. Open ProhostAI and go to Settings → Connections.
2. Search for Google Drive and select Connect.
3. Choose the Google account to connect and review the permissions on the Google consent screen.
4. You land back in ProhostAI with Drive connected. Ask for any document to confirm it works.

• ProhostAI reaches only the Google account you connect, with the permissions granted on the consent screen. You can revoke it at any time from your Google account’s third-party access settings.
• Files are read on request rather than imported, so a document you edit in Drive is current the next time anyone asks about it — there is no re-sync step.
• Shared drives work, but the connected account still needs access to them. If a folder is invisible to that account in Drive, it is invisible to ProhostAI too.
• Connecting a shared team account rather than a personal one keeps access alive when someone leaves.